workstreams.ai identity

branding

workstreams.ai, a task management tool founded in Berlin in 2018, embarked on a transformative journey in November 2021. I was invited to join the team to lead a rebranding project, as the tool was still in its early stages of design development.

Our main objective was to align the visuals and tone of workstreams.ai with its evolving goals. The existing look and feel were deemed immature and unprofessional by both the team and some clients. We aimed for a fresher, lighter, and more objective appearance, reflecting a bold and strong brand personality. The product was perceived as outdated, low-tech, and unreliable—an image that needed a swift overhaul.

The rebranding project kicked off with a three-week sprint focusing on a comprehensive brand assessment. This included stakeholder interviews and surveys, along with extensive analysis of customer feedback, marketing assets, website, social media content, campaign graphics, email templates, and internal documents.

Details

Year

2021

Tools

Illustrator

Photoshop

Figma

Spline 3D

Insights and workshops

The assessment period went smoothly, providing us with valuable insights for further investigation. The team decided to keep the original "W" icon from the logo while recognizing the benefits of updating the color palette, typography, imagery, and other assets to reflect a refreshed brand personality.

To align our efforts with business goals, user needs, and product features, I conducted internal workshops. I designed a chart to analyze the correlation between different personas' needs and existing product features, helping us identify how to stand out, deliver, and engage with each audience group. This analysis also highlighted the brand's strengths and weaknesses.

Additionally, I facilitated a brand archetype workshop based on Jungian archetypes, where all team members participated and voted.

A notable study during this project was a survey on the perceived emotions associated with blue and green colors. This study aimed to introduce green as a unique differentiation from the commonly used blue among competitors.

Based on the collected data and insights from brand archetype and value proposition design workshops, as well as market opportunities and competitor analysis, I presented a rebranding strategy. This strategy addressed immediate technical issues, introduced mid-term solutions for a refreshed brand look, and outlined a path towards embedding a user-centric design culture as a core business strategy.

The result and impact

The first phase concluded successfully! We established a transparent, contemporary, and aligned brand communication strategy. This achievement fostered a strong sense of business purpose within the team. It was evident in our meetings that we had reached our goal. Stakeholders gained a clearer understanding of the product’s potential, our market positioning, and the marketing team’s path to growth.

This strategy brought reliability, consistency, and time efficiency to brand asset creation. Social media content, merchandising, the website, and many other elements all benefited from this cohesive approach.

I also worked on workstreams.ai Design System , that led me to many explorations on UX/UI Design.